Gmail Tips and Tricks

Gmail 101


Objectives

• Settings
• Signature
• Send & Receive
• Stars vs Important
• Archive vs Delete
• Labels vs Folders
• Filters

Hands On Project:

Your school has been using Outlook or Apple's Mail program for many years, and you are a pro. Now the school has switched to Gmail. What features are available in Gmail compared with other mail programs? How does Gmail differ from server based email systems? Your tasks:

• Find someone in the room you do not know well, then exchange names and email addresses with your partner. (Note all APS email addresses follow the same format.)
• Send an email message to your partner that includes one gmail feature you like, and one question you have about gmail.
• Create a label called "Gmail Tips" and apply it to the email from your partner.
• Mark one message from last week with a red star from your mail index screen. (access characters from the mail settings menu)
• Mark one message from last week with a question mark.
• Create a filter to skip your inbox and apply a label to an email you receive regularly (perhaps from Younkers, Michael's, or Living Social).
• Create a label for mail from your principal.

Boomerang for Gmail
Boomerang Calendar

Gmail Shortcut Keys
Gizmodo's 10 Tips to Make Yourself a Gmail Master



Managing Email

• Tony Vincent's Tips for Managing Email
• The Email Game!
• How to Clear Clutter from your gmail
• 20 Tips for Managing Your Email
  • Use "canned responses" when appropriate
  • Set up and use filters
  • Make subject lines informative
  • Set an efficient culture (eg: Thanks in advance for your response)

**Implement the 4D Rule**

• Delete it
• Do it
• Delegate it
• Defer it

Keep Score - Tips from Time Management Ninja

There's an App for That!

• Mailbox for iphone
• Droid Apps to Manage Email

Google+ and Hangouts

Let's Get Started! Set-up tasks

1. We suggest using Google Chrome as your computer web browser today. ~ Link to Chrome Download site
2. Set up your Google+ profile: include your school name and a photo this video and info will help you).
3. Set up your YouTube Channel--YouTube Site
4. Start a hangout without inviting anyone - this will prompt you to install the Google Talk/Voice plug-in (From upper right of G+ screen, click Hangouts, then the plus sign to start new hangout.) Having trouble finding where to start a Hangout On Air? Try the blue button found at this link: http://www.google.com/+/learnmore/hangouts/onair.html
5. Test your headphones/mic for audio and recording
6. When you start a hangout on air for the first time, you will be required to verify your Google account. You will be prompted to receive a voice call or text message with a verification code that you enter in the verification box. You will only do this once.

Google+ Hangouts and Hangouts on Air

hangout.png

Google Hangout Window--participants used the lower third option to display their names.

• YouTube Video Created by ESU TAG members on "A Few Things to Keep in Mind During Google Hangouts"
• How Educators Can Make the Most of Google Hangouts - Edutopia article
• Google Hangouts Tip Sheet
• Google Hangout PSA
• How to Set up your Google+ profile page
• Youtube Privacy settings

Challenge Links

• Download a Free ebook: Google+ for the Rest of Us
• 20 Tips to Set-up and Run a Hangout On Air
• Complete Collection of "How-to" Videos for Google+ Hangouts from Denis Lebelle
• How Universities are using Google Hangouts that your school could do too.
• 10 Ways for you and your teachers to get started with Google Hangouts
• More Google Hangout Apps (add ons for your Google Hangout)

There's an App for That!

• Google+ for Android
• Google+ for iPad
• Google+ for iPod